Position Summary

Essential Duties and Responsibilities

Primary Job Duties and Responsibilities:

• Responsible for general leadership, direction, and supervision of all services and processes related to the enrollment process from the perspective to enrolled students
• Work with the appropriate dean in providing leadership and is responsible for the development, implementation, and evaluation of policies and regulations pertaining to student resources
• Actively supervise the offices/departments/activities associated with Admissions and Records, Financial Aid, and Recruiting as well as the development, implementation, and management of a “one-stop shop” student services concept
• Provides leadership and oversight for the development, expansion, and administration of the College’s dual enrollment program in accordance with standards established by the College and the Alabama Community College System
• Promotes the growth, development, marketing, and administration of the dual enrollment program, including making presentations at schools, initiating formal agreements with schools, recommending procedural changes, coordinating with instructional departments at the College, and responding to constituencies in a timely manner

• Develop and implement an advising and communication plan that assists parents and students to better understand dual enrollment and make informed decisions relative to education and career goals and works with high schools to establish the value of providing dual enrollment through Shelton State
• Contributes to the achievement of the College’s recruitment and retention goals by identifying opportunities in the marketplace for expansion and collaborating with academic departments and the offices of recruitment, admissions, and enrollment services to build a diverse and responsive dual enrollment program that encourages dual enrollment students to consider attending Shelton State Community College upon high school graduation
• Spearhead and supervise retention initiatives specifically tailored to high school students participating in postsecondary programs for dual credit and career pathway programs, ensuring their seamless integration into college coursework and support services to maximize academic success and progression toward degree attainment
• Lead collaborative efforts with high schools, community partners, and college departments to optimize matriculation pathways for high school students enrolled in dual credit and career pathway programs, facilitating a cohesive transition from secondary to postsecondary education while aligning with individual career goals and educational aspirations
• Establishes dual enrollment goals and assessments that will guide and inform the program, uses data to track student enrollment patterns to identify trends and determine direction, and disseminates outcomes to various audiences as appropriate
• Develop, implement, coordinate, and evaluate a college-wide enrollment management plan
• Supervise the development, implementation, coordination, and evaluation of the College’s annual recruitment plan to include related research as it pertains to enrollment, retention, and strategic planning to establish target enrollment goals to accomplish optimum enrollment levels of appropriate size, quality, and diversity
• Facilitate the dissemination of enrollment management results and incorporate those results into the College’s planning, budgeting, policy and procedure development and implementation
• Lead in the development of strategic marketing plans aimed at increasing enrollment of new and returning traditional and non-traditional students.
• Develop programs designed to aid in the recruitment and retention and graduation of a culturally diverse and academically qualified student population
• Review and assess strategies and processes established to attract and retain adult (non-traditional) students
• Establish numerical goals by class (freshman, sophomore, etc.), test scores, gender, race/ethnicity, geographic, and economic status for recruiting numbers of new undergraduate students
• Work in conjunction with other college administrators and departments in the development of appropriate student contact and follow-up communications and activities to ensure compliance with the Enrollment Management Plan
• Coordinate, lead, and/or advise the efforts of all college-wide functions and/or organizational structures specifically designed to impact new student enrollment, retention, and completion

• Facilitate the timely and effective flow of campus communications and documents
• Demonstrate the highest standards of confidentiality, ethics, loyalty, honesty, and integrity
• Demonstrate effective oral and written communication skills to include but not be limited to preparing accurate reports from varied information and communicating job-related topics in interpersonal or presentational settings
• Complete assigned projects in a timely and systematic manner
• Work well under pressure and with others to meet deadlines
• Work independently on difficult and complex tasks
• Advocate for students in the context of the College’s mission, vision, values, and our policies and procedures
• Continually evaluate and update advancements in technology as they apply to areas of direct report and functions of the College
• Continually plan and implement staff professional development
• Develop and manage the budget for assigned areas of responsibility
• Establish and maintain positive working relationships with other administrative, faculty and staff personnel
• Demonstrate a high regard for the importance and accuracy of data associated with work-related processes
• Maintain professional expectations with regards to general office management, institutional processes, organizational skills, and demeanor (time-management, proofreading, independent correspondence, customer service, positive attitude, confidentiality, etc.)
• Represent the College in a professional context by serving on related local, state and national committees as needed
• Understand and follow advanced written and verbal instructions to include but not be limited to institutional and divisional policies, procedures, and guidelines
• Use technology effectively for word processing, record-keeping, instructional applications, electronic communication, information, and data management. In addition, be knowledgeable with regards to the College’s student information system and the various ways in which it can enhance the student experience
• Utilize processes that are consistent with expectations associated with the College’s institutional effectiveness efforts

• Comply with policies of the Alabama Community College System and the College
• Serve on College committees as required
• Participate in professional development, compliance, and other training activities as required
• Perform other duties as assigned by supervisor

Qualifications

Required:

• Master’s degree in a related field from an accredited institution
• At least five (5) years of work experience in K-12 or higher education
• Minimum of five years of administrative and leadership experience in a supervisory role
• At least two (2) years of Banner experience and DegreeWorks experience
• Experience with recruitment and student retention

• Program development, project management, and administrative or supervisory experience

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.

APPLICATION PROCEDURE: The online submission of a complete packet is the sole responsibility of the applicant. No previous application files will be transferred for consideration of this position. No copies will be given of the application information submitted. Applicants must meet eligibility requirements to work in the U. S. at the time of appointment and must travel at their own expense for all in-person interviews.

APPLICATION REQUIREMENTS: A completed application packet consists of:

• An online Shelton State Community College employment application.
• A cover letter of application specifically detailing and relating the applicant’s education, and experience to the qualifications, duties, and responsibilities of the position.
• A current resume.
• Copies of postsecondary transcript(s) identifying the applicant, institution, and verifying degree(s) earned that demonstrate that the applicant meets the educational requirements for the position. If employed, official transcripts must be received in the Office of Human Resources within thirty (30) days of the employment start date.

IMPORTANT –PLEASE READ CAREFULLY

ALABAMA COMMUNITY COLLEGE SYSTEM BOARD OF TRUSTEES POLICY 204.01:

Contract of Employment: Pursuant to the Alabama Community College System Board of Trustees’ Policy 204.01 and the Chancellor’s Procedures for Policy 204.01, effective July 1, 2024, executive and administrative management personnel employed on Salary Schedule B or C and who are employed in positions titled as a Deputy, Chief, Dean, Assistant or Associate Dean, Executive Director or Director, shall enter into an employment contract with the College’s President per terms and conditions established by the Alabama Community College System. Such positions are not eligible for non-probationary or tenure status. Applicants who choose not to sign a contract of employment are not eligible to be hired or placed into the subject positions.

Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.

Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.

Deadline for Producing Work Experience Verification: With limited exception, work experience verification documentationmust be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant’s sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:

Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees.

Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Any offer of employment is contingent upon a satisfactory criminal background investigation.